Case Study
Fento Coworking
Fento Coworking was created to offer a welcoming space for the community in Vigo, Spain. With Cobot, they can focus on fostering connections rather than getting lost in administrative tasks
A Space That Feels Like Home
Fento Coworking, located in the vibrant city of Vigo in northern Spain, was established with a clear vision: to create a workspace that prioritizes comfort, support, and community. Cofounders Cristina Gónzalez and Rubén Zapata Fernández emphasized the importance of community, where members can feel at ease, supported, and inspired. “If it doesn't feel a bit like home, you won't want to come back,” shared Cristina, reflecting the space’s commitment to fostering a welcoming and focused work environment.
Overcoming Organizational Challenges
Before implementing Cobot, managing Fento Coworking was a challenge for the small team, which was also involved in other projects.
It was really difficult to organize everything. The lack of a cohesive system led to disorganized bookings, delayed client responses, and a general sense of inefficiency that sometimes impacted the space’s professionalism.
Streamlining Member Interactions and Financial Management
One of the most valuable features of Cobot for Fento Coworking has been its meeting room management system. Previously, booking rooms was chaotic, with frequent conflicts and overrun meetings. Now, members can easily book rooms through Cobot, which automatically tracks usage. “It’s something that seems small, but it makes a very big difference,” Cristina remarked. This automation has improved the member experience, alleviated the awkwardness of enforcing rules, and brought much-needed structure and efficiency to their operations.
Cobot's invoicing system has also been a game-changer. What used to take an entire day for tracking payments and preparing tax submissions now only takes half an hour. “It’s really easy,” Cristina noted, appreciating the time saved and the control it provides.
Advice
Focus on your community. A coworking space is all about connecting with people and being there for them, which is time-intensive but incredibly rewarding. Having a system that's easy to handle and understand, like Cobot, allows you to dedicate more time to what really matters—building and nurturing your community.
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