Case Study
betahaus
betahaus was built to reshape the way people work in Berlin, offering a space for freelancers, startups, and creators. With Cobot, they can concentrate on their community and support new ventures without the burden of manual tasks.
Building a Dynamic Coworking Hub in Berlin
In 2009 betahaus began as a small group of six students who wanted a more flexible way to work. Today, it has developed into a thriving coworking space with multiple locations across Europe. Founded by Madeline Gummer von Mohl, Tonia Welter, Gregor Scheppan, Stephan Bielefeldt, Maximilian von der Ahé, and Christoph Fahle, it has always placed community and entrepreneurship at the heart of its mission, providing an environment that fosters creativity, collaboration, and growth.
The Challenges
In its early days, betahaus relied on manual systems to manage memberships and operations. As they expanded from Berlin to cities like Hamburg, Barcelona, and Sofia, the complexity increased. betahaus cofounder Madeline recalls:
"I remember tracking all our members on an Excel sheet—calculating mid-month invoices was a nightmare, and room bookings on Google Calendar led to constant double bookings. It was chaotic, and we knew we needed a better system to keep things running smoothly."
Streamlined Systems for Efficient Management
In 2010, betahaus adopted Cobot to help automate their operations. Cobot simplified invoicing, meeting room bookings, and member management, reducing errors and giving the betahaus team more time to focus on community building. Cobot’s ability to block meeting rooms during renovations and for recurring events also solved many logistical challenges in betahaus’ early years.
"I cannot envision my daily life at betahaus without Cobot. It has been instrumental in helping us manage our community and streamline operations, allowing us to focus on growing the business and empowering our members."
Advice
"One piece of advice would be to standardize your membership naming conventions from day one. In the past, we had different names for essentially the same memberships, which made forecasting and managing our finances difficult. With Cobot, we now have a much more streamlined process."
betahaus
betahaus was built to reshape the way people work in Berlin, offering a space for freelancers, startups, and creators. With Cobot, they can concentrate on their community and support new ventures without the burden of manual tasks.
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